Privacy Policy

Privacy Policy


This website privacy policy describes how we collect, use and store personal information about you during and after your business relationship with us, in accordance with the Data Protection Act 2018 (DPA 2018) and the UK General Data Protection Regulation (UK GDPR). It explains how our organisation uses the personal data we collect from you when you use our website or register your interest in marketing communications from us.

Darwin Escapes is a data controller and a collective trading name for: Darwin (North West), Darwin Contract Management Ltd & Darwin Leisure Development Management Ltd. This means that we are responsible for deciding how we hold and use and store personal information about you. We are required under the DPA 2018 / UK GDPR to notify you of the information contained in this privacy policy.

The following Darwin Escapes locations should be considered part of this Privacy Policy:

  • Aberconwy Resort and Spa
  • New Pines Holiday Home Park
  • Seaview Holiday Home Park
  • Bath Mill Lodge Retreat
  • Beach Cove Coastal Retreat
  • Blenheim Palace Lodge Retreat
  • Canterbury Reach Lodge Retreat
  • Cheddar Woods Resort and Spa
  • Dundonald Links
  • Hawkchurch Resort and Spa
  • Keswick Reach Lodge Retreat
  • Kilnwick Percy Resort
  • Mullion Cove Coastal Retreat
  • Norfolk Woods Resort and Spa
  • Piran Meadows Resort
  • Rivendale Lodge Retreat
  • Sandymouth Holiday Resort
  • Stratford-upon-Avon Lodge Retreat
  • Talacre Beach Resort
  • Thanet Well Lodge Retreat
  • The Springs Resort and Golf Club
  • Tilford Woods Lodge Retreat
  • Wareham Forest Lodge Retreat
  • Woodside Bay Lodge Retreat
  • Woodside Coastal Retreat

Darwin Escapes is a collective trading name of the holiday resorts in the Darwin Escapes portfolio.

Darwin Escapes Locations

Whilst we do not share your information with third parties, when opting-in to receive marketing information on the Darwin Escapes portfolio, this includes information, promotion and offers from the following locations:

Aberconwy Resort & Spa, Bath Mill Lodge Retreat, Beach Cove Lodge Retreat, Canterbury Fields Lodge Retreat, Cheddar Woods Resort & Spa, Hawkchurch Resort & Spa, Dundonald Links, Keswick Reach Lodge Retreat, Kilnwick Percy Resort & Golf Club, Norfolk Woods Resort and Spa, Mullion Cove Lodge Retreat, New Pines Holiday Home Park, Piran Meadows Resort, Rivendale Lodge Retreat, Sandymouth Holiday Resort, Seaview Holiday Home Park, Stratford Upon Avon Lodge Retreat, Talacre Beach Holiday Home Park, Thanet Well Lodge Retreat, The Springs Resort & Golf Club, Tilford Woods Lodge Retreat, Wareham Forest Lodge Retreat, Woodside Bay Lodge Retreat and Woodside Coastal Retreat. This will also include future new resorts added to the Darwin Escapes portfolio.


What is a Privacy Policy?

This privacy policy sets out how we (Darwin Escapes) and our website comply with General Data Protection Regulations 2018. This applies to all our web properties.

We are committed to protecting your privacy. Once you choose to provide us with any information by which you can be identified this data will be used in accordance with this privacy policy.

By giving us your data you are accepting and consenting to the practices described in this privacy statement.


Changes to our privacy policy

Any changes to this policy will be posted on our website page:


What data do we collect?

Darwin Escapes collects the following data when you fill out any of our online contact forms:

  • Personal information you provide to us (Name, email address, phone number, postal address)
  • Some examples of when we collect this information include: Signing up to a newsletter, downloading a brochure, requesting a postal brochure and contact forms


Our website also has links to some third party booking platforms to book spa appointments and golf tee times.


If you give us information about another person, you confirm that the other person has appointed you to act on their behalf and agreed that you:

  • Shall consent ton their behalf to the processing of their personal data
  • Shall receive any data protection notices on their behalf


How do we collect your data?

You directly provide Darwin Escapes with the data we collect. We collect data and process data when you:

  • Register interest on our website to hear about our products or services – this includes: brochure requests, enquiry forms, stock enquiry, call back forms and contact us forms
  • Voluntarily complete a survey or provide feedback via a contact form or by email


We also collect information when you voluntarily orally provide it to us, complete customer service surveys, provide feedback and participate in competitions.


Website usage information is also collected using cookies. We collect information about our website users for customer profiling purposes. For more information on how we use cookies see our cookie policy:


Our website may at times also use software called Smartlook. This allows us to analyse how users use our website to make improvements to enhance user experience. Smartlook records interactions within the website (e.g. where you click, scroll your mouse or move between pages) but is set to not record sensitive data.


 How will we use your data?

Darwin Escapes collects your data so that we can:

  • Process your information requests (for example if you have requested a brochure from us or more information)
  • Deliver products and services
  • Communicate with you about products, bookings, services, promotional offers, update our records and generally maintain your details


For all contact forms on our website (for example an enquiry form or brochure request) your data is primarily used to enable to us to answer/process your enquiry or to send you a copy of the requested brochure.


In order to process your brochure request, enquiry or query we will need to record your personal details.


When you tick and choose to opt in and provide a phone number (whether for a call or text) this enables us to contact you to answer your query.


When you tick and choose to opt in and provide an email address (whether for email contact or to arrange a live chat meeting) this enables us to contact you to answer your query.


We will only ever make contact via your chosen method.


How do we store your data?

Darwin Escapes stores your data in a secure server in Microsoft Azure in a UK data centre. We have appropriate security measures in place to prevent personal information from being accidentally lost, or used or accessed in an unauthorised way. We limit access to your personal information to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.

Your data will also be stored in our email communication platform Mailchimp. Mailchimp fully complies with GDPR regulations and you can find out more about how they protect data here:

Darwin Escapes will retain your data only for as long as you wish us to. Please see the below section for how to opt-out from marketing communications or how to let us know if you wished to be removed from our database.



Darwin Escapes would like to send you information about our products and services if you have opted in to receive such communications. Such information could be sent by post, email, telephone, text messages or call.

Your email address may only be used by us for wider marketing purposes if you have checked the box stating that you wish to receive emailed news and information from us.

We will retain your details only for as long as you wish us to. You can unsubscribe from our email database by clicking on the remove link at the base of each email. You can unsubscribe from text messages by texting XTNE to 88802, this will be in every text you receive from us.

To amend your preferences or be removed from our system at any point please email


What are your data protection rights?

Access to your information, correction and opt-out

You always have the right to revoke prior permissions and given consents at all times. You also have the right to correct, request or delete any held personal data. Please email

Questions regarding this Policy, including requests to revoke prior permissions and given consents, correcting or requesting to delete any held personal data should be directed to the Administrative Head Office of Darwin Escapes as follows:



Drew Campbell

Darwin Contract Management

Station Road


Flintshire CH8 9RD


Third Parties

 We may share your information with:

  • Law enforcement agencies in connection with any investigation to help prevent unlawful activity


One or more of our web pages contain a link to Hoseasons, a third party service provider which collects personal data on our behalf about visitors. We reserve the right to share your information with other holiday resorts within the Darwin Escapes group, a list of which can be accessed above.


By using this website, you consent to us using your information in this way. We do not share your information with third parties other than those set out above. We endeavour to ensure that third party service providers comply with GDPR and will manage data in accordance with the regulations.


To provide increased value to our Users, we may provide links to other websites or resources for you to access at your sole discretion. You acknowledge and agree that, as you have chosen to enter the linked website we are not responsible for the availability of such external sites or resources, and do not review or endorse and are not responsible or liable, directly or indirectly, for:

  • The privacy practices of such websites
  • the content of such websites, including (without limitation) any advertising, content, products, goods or other materials or services on or available from such websites or resources or
  • the use to which others make of these websites or resources, nor for any damage, loss or offence caused or alleged to be caused by, or in connection with, the use of or reliance on any such advertising, content, products, goods or other materials or services available on such external websites or resources.


How do we use Cookies?

Please see our cookie policy here.


Refusing Cookies

When you first access the website you will be able to opt-in or opt-out to different cookies. You can manage your preferences at any time by visiting our cookie policy page and scrolling to the consent section (7.1)


Google Cookies

Data is also collected by the web analysis tool Google Analytics using cookies that are able to be used to generate pseudonyms for user profiles.

Darwin Escapes uses Google Analytics to analyse the use of this website. Google Analytics generates statistical and other information about website use by means of cookies, which are stored on users’ computers. The information generated relating to our website is used to create reports about the use of the website. Google will store and use this information. Google’s privacy policy is available at:



You agree fully to indemnify, defend and hold us, and our officers, directors, employees, agents and suppliers, harmless immediately on demand, from and against all claims, liability, damages, losses, costs and expenses, including reasonable legal fees, arising out of any breach of the Conditions by you or any other liabilities arising out of your use of this Website, or the use by any other person accessing the Website using your Personal Information.


How to contact us

Please contact us if you have any questions about our privacy policy or information we hold about you:

  • Or write to us at: Attn:

Drew Campbell

Darwin Contract Management

Station Road


Flintshire CH8 9RD